How to Become a Notary: Essential Requirements and Training

A notary is a legislative professional capable of verifying the authenticity of legal documents, such as affidavits, contracts, and deeds. Becoming a notary can enhance your professional credentials and provide a valuable service to your community.

In the signer’s physical presence, one who notarizes must conduct their job to confirm all of the above. Many people become notaries, such as bank tellers and administrative assistants, because it is necessary or beneficial for their job, but some work independently.


The main functions of this job title are to administer oaths and affirmations and to take affidavits and statutory declarations. Notaries also witness and authenticate the execution of certain classes of documents and take acknowledgments of acts and other transmissions. Overall, there are a wide variety of documents that you will need to oversee in this position. 

Many states carry out electronic notarization but still require that these acts occur in person.  Photo credit:

Training to Become a Notary

Notary requirements vary by state. Some states mandate a training course, given by special colleagues and organizations. Check with your state’s notary public administrator or secretary of state’s office for specific regulations. These courses describe notaries’ duties and responsibilities in that state and assist students in learning to maintain a record book, verify identities, judge witnesses’ credibility, and work with various types of documents. 

In some countries, notaries may complete electronic notarization training to obtain a digital stamp. Others require aspiring notaries to pass an exam. The exam tests your knowledge of notary laws and best practices.


Requirements to Become a Notary

  • Age: Most states require notaries to be at least 18 years old.
  • Residency: You must be a legal resident of the state where you wish to become a notary.
  • Background Check: Many states require a background check to ensure you have no criminal history that could disqualify you from serving as a notary.
  • Application and Fee: Submit a notary application to your state’s notary regulating agency, along with the required fee.
  • Bond: Some states require notaries to purchase a surety bond to protect the public from any potential notarial misconduct.
  • Oath of Office: Take an oath of office, affirming your commitment to uphold the law and perform your duties ethically.

Average Income

According to Bizinsure, the average income is $32,593 per year. The pay listed here is unique to notaries working in environments like banks, companies, government agencies, and law firms on a full-time basis.

Geographic location for all types of professions has a significant impact on wages. This is because pay rates are directly influenced by a particular community, city, or state’s cost of living. A public type is no different, and depending on the location of the job, you will find variations in the average salary. In addition, this profession could also be combined with other work in order to supplement your income.

Job Prospects

The future of this profession may depend on technology and law changes. Many states carry out electronic notarization but still require that these acts occur in person. If technology changes make it possible to verify identity and competence reliably over the internet, there may be a threat to the jobs of those who perform personal notarizations.


Notaries can work independently, in partnership with businesses such as law firms, real estate agencies, or banks, or as part of a larger organization. For example, in this career, you can apply for administrative assistants or bank teller positions. If you also have other skills, the commission will make you an attractive candidate.

How to Become a Notary: Essential Requirements and Training 1
Image source:


Many employers who often need the services of notaries are looking to hire someone with such capabilities for their staff. In this profession, you are providing an essential service to much of the business world. However, this job requires a great deal of integrity, as it is your job to ensure that documents and valid and legal. For more job ideas, click here.

Also read – Online Paralegal Jobs – How to Apply?